Departmental proceedings against Government servants-Procedure for consultation with the Union Public Service Commission (UPSC)

No. 39034/07/2012-Estt (B)

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel and Training)

North Block, New Delhi, 15 th May 2012

OFFICE MEMORANDUM

Subject: -Departmental proceedings against Government servants-Procedure for consultation with the Union Public Service Commission (UPSC).

    The undersigned is directed to make a reference to this Department’s OM. No. 39021/4/81-Estt (B) dated 29 th May, 1982 and OM. No. 39034/1/2009-Estt (B) dated 12 th January, 2010 which inter-alia provide that the Disciplinary Authority should not express any opinion regarding the penalty to be imposed on the officer while forwarding a disciplinary case for consultation with the Union Public Service Commission. UPSC has brought to the notice of this Department that in many cases the Disciplinary Authorities (DAs) while referring the disciplinary case to the Commission for advice proposed the quantum of penalty. Such recommendation by Disciplinary Authorities at this stage recommending a penalty by Disciplinary authority is not in keeping with the proviso(s) to Rule15 (3) & 15 (4) of CCS (CCA) Rules, 1965. The consultation prescribed by the Constitutional provision is to afford proper assistance to the Government in assessing the guilt or otherwise of delinquent officer as well as the suitability of penalty to be imposed.

2. As per Rule 14 (23) (i) of the CCS (CCA) Rules, 1965, the inquiry officer is to prepare an inquiry report which should inter-a/ia contain an assessment of the evidence in respect of each article of charge as well as findings on each article of charge and reasons therefor. It has, however, been observed that in a number of cases, no clear finding is given separately on each of the articles of charge in the inquiry report. Instead, the IOs tend to record findings in the form of a running narrative where all the articles of charge are clubbed together, which is not correct. Submission of a comprehensive and cogent report and assessing each article of charge separately by the I.O. is essential to evaluate the gravity of each article of charge.

3. The UPSC has also observed that in a number of cases there has been considered delay on the part of the disciplinary authorities in seeking the T.S. Anil file/UPSC Matters advice of the Commission, resulting in undue delay causing hardship to the charged officer. It may also be noted that there have been instances where the Hon’ble CAT/Courts have struck down entire disciplinary proceedings simply on the ground of delay.

4. It is reiterated to all Ministries and Departments that they should ensure that the instructions in the above OM dated 29 th May, 1982 and 12th January, 2010 are followed by the Disciplinary Authorities while referring the disciplinary cases to the UPSC for advice and they adhere strictly to provisions of the Rules 14 and 15 of CCS (CCA) Rules, 1965 or other applicable Discipline and Appeal Rules.

(P.Prabhakaran)

Director

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Recruitment of Stenographers Grade D’ in CSSS through Stenographers Grade ‘C’ & ‘D’Examination, 2011

No.6/2/2011-CS-II(C)

Government of India

Ministry of PersonneL, Public Grievances and Pensions

Department of Personnel and Training

3rd Floor, Lok Nayak Bhawan,

Khan Market, New DeLhi-liD 003.

Date: 15th May, 2012.

OFFICE MEMORANDUM

Subject: Recruitment of Stenographers Grade D’ in CSSS through Stenographers Grade ‘C’ & ‘D’Examination, 2011 conducted by Staff SeLection Commission (SSC) – nomination of qualified candidates – reg.

The undersigned is directed to say that based on the results of the Stenographers Grade ‘C’ &‘D’ Examination-2011, the Staff Selection Commission recommended 353 candidates for appointmentas Steno Grade ‘D’ in CSSS. The examination dossiers of aforesaid 353 (General -174, SC-62, ST-7, OBC-110 ) candidates have been received in this Department for appointment to the Stenographer Grade ‘D’ of CSSS for the Select List Year-2011. Accordingly, they are nominated to the different Cadre Units of CSSS as listed in the Annexure to this O.M. in the order of their merit for appointment as Steno Grade ‘D’ of CSSS.

2. Since these candidates have neither been medicaLly examined nor have their character and antecedents been verified, the Cadre Units are requested to complete their pre-appointment formalities before they are actually appointed as Steno Grade ‘D’ latest by 15th June, 204.,

3. In accordance with ‘Instructions for the candidates’ relating to this Examination, qualified candidates are required to submit their original certificates for verification to the authority who will give them the Offer of appointment. The appointing authorities may, therefore, call for the original certificates and check the relevant particulars from them regarding date of birth, educational qualifications, cLaims for OBC/SC/ST/Ex- servicemen/PH and claim in respect of age relaxation. If any

discrepancy is found in any particular case, the SSC may be informed accordingly and copy of the same may also be endorsed to this Department.

4. In pursuance of the instructions contained in para 2.5 of the brochure regarding reservation in service for Scheduled Castes and ScheduLed Tribes circulated with the Ministry of Home Affairs O.M.No.1/2/61-SCT (I) dated 27th ApriL 1962, the responsibility for verification of the claims of the SC/ST/OBC candidates is that of the appointing authority. The candidates may, accordingly, be offered appointments provisionally subject to their furnishing the prescribed caste certificate in the prescribed form within a reasonable time, which should be verified by the appointing authority.

5. In cases where the candidates are already employed in the Government offices, the Offer of appointment may be sent to them through their respective offices. As soon as a candidate is taken on the strength of the Ministries/Departments after completion of pre appointment formalities, a copy of his/her Office Order indicating the date of his/her joining the duty may be intimated along with his/her roll number and rank number to this Department.

6. The Offer of appointment should be sent only by Registered Post. If the postal authorities return the letter undetivered, the Letter along with the envelope containing remarks by the postal authorities should be retained for record. In such cases, a copy of the Offer of appointment should be sent to the permanent address of the candidate, if it is dLfferent from that of the initial mailing address. The dossiers of such candidates should be returned to the SSC only if the second letter is also

returned undelivered under intimation to this Department.

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7. At least five weeks time from the date of issue of the Offer of appointment should be gwen to a candidate to respond to the Offer of appointment. A registered reminder may be sent immediately after the expiry of five weeks time, if necessary. If the candidate does not join duty within 3 months from the date of first Letter, his candidature may be cancelled. However, if the candidate further makes a request for extension of joining time and on consideration by the Cadre Unit, it is decided to grant him/her extension beyond 3 months, he/she may be asked to join within the stipulated time and he/she may also be informed that on joining the post his/her seniority would be determined as per provision made in DOP&T O.M. No. 9/23/71-Estt.(D) dated 6.6.78 as amended vide O.M. No.35015/2/93-Estt(8) dated 9.8.1995.

8. The dossiers of candidates are forwarded herewith and these should be retained, on their appointment, in the Ministry/Department/Office, as part of their Service Book. It may specialLy be noted that the dossier shaLt be deemed to be authentic only if the photograph of the candidate in the dossier is EMBOSSED with the special stamp of the SSC. Before taking any further action, it may pLease be ensured that the photograph of the candidate in the dossier is duly embossed and in case any discrepancy is noticed, the matter may be referred to the SSC without any delay.

9. If any candidate faLls to report for duty or there is no response or the Offer is declined, after a registered reminder, the Offer of appointment should formally be canceLled and the candidate be informed accordingly. The dossiers of such candidates should be returned thereafter to the Staff SeLection Commission directly under intimation to this Department after placing a copy each of the Offer of appointment, reminder thereof and the canceLlation memo, in the respective dossier. The dossier(s) should be returned under the signature of the officer to whom the same were sent in your office. He/She should also sign the list of dossier(s) which is/are returned with the Letter.

10. These Steno Grade ‘D’ would be nominated for induction training in the ISTM shortly. The dates of the induction training programme would be intimated to all the Cadre Units in due course. All the Cadre Units shall relieve their Stenographers Grade ‘D’ for the induction training programme at the ISTM as and when they are nominated.

11. AlL Cadre Units of CSSS are requested to ensure that in case some staff have been outsourced for stenographic assistance by showing the vacancies of Steno Grade ‘D’, the same may be reduced proportionately keeping in view the number of Steno Grade ‘D’ nominated to the respective Cadre Units. The FinanciaL Advisers of aLL the Cadre Units are also requested to ensure that outsourced stenographic assistance is proportionateLy reduced as the nominated Steno Grade ‘D’ join in the Cadre Unit.

s/d

Kameshwar Mihr

Under Secretary to the Govt. of India

view the selected candidates List and OM: http://circulars.nic.in/WriteReadData/CircularPortal/D2/D02csd/StenoDExam2011.pdf

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The All India Services (PAR) Rules, 2007 —annual medical check up for lAS officers

No.1 1059/18/2002-AIS-IIl(Pt.)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel and Training

New Delhi dated the 14th May, 2012.

OFFICE MEMORANDUM

Subject: The All India Services (PAR) Rules, 2007 —annual medical check up for lAS officers.

The undersigned is directed to refer to this Department’s O.M. of even number dated the 213t February, 2012 regarding issuing of instructions and duty roster of medical and para-medical staff posted for health check-up of the lAS Officers for the year 2012 by Dr. Ram Manohar Lohia Hospital. Now Dr. Ram manohar Lohia Hospital has issued an Office Order regarding extension of Health Check-up of  lAS Officers upto 2gth May, 2012. . A copy of their letter dated 26/27th April, 2012 is enclosed with the request that it may please be brought to the notice of all lAS officers working in the Ministries/Departments on central deputation for reporting for medical check-up accordingly.

s/d.

(Deepti Umashankar)

Director (Services

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Employment to Labourers

Employment to Labourers

Average number of days of employment per year for all usual status workers was projected at 318 days during 2006-07 to 2011-12 under the Eleventh Five Year Plan. As per results of 66th round of quinquennial labour force survey on employment and unemployment conducted by National Sample Survey Office conducted during 2009-10, average number of days per year for all usual status workers was estimated to be 318 days that exactly corresponds to projected figure under the Eleventh Plan. Corresponding figure for wage labour during the same period was estimated at 307 days per year. Maintaining average number of 318 days of employment in a year, total requirement of persondays in a day for wage labourer could be around 1997.33 million during 2009-10.

Government is taking all necessary steps to enhance the employment in the country by promoting growth of labour intensive sectors such as Construction, Real Estate and Housing, Transport, Tourism, Micro, Small and Medium Enterprises, Information Technology Enabled Services and a range of other new services. Besides, Government is also implementing various employment generation programmes, such as, Prime Minister’s Employment Generation Programme, Swaranajayanti Gram Swarozgar Yojana, Mahatma Gandhi National Rural Employment Guarantee Act and Swarna Jayanti Shahri Rozgar Yojana. 

Approach Paper to the 12th Five Year Plan (2012-17) suggests focus on faster, sustainable and more inclusive growth for creating adequate livelihood opportunities. Such job opportunities could come from faster expansion in agro-processing, supply chains, steady modernization in farming, maintenance of equipment & other elements of rural infrastructure and the services sector. 

This information was given by the Union Minister for Labour & Employment Shri Mallikarjun Kharge in reply to a written question in the Lok Sabha today

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Written Result of Special Class Railway Apprentice’s Examination, 2012

Written Result of Special Class Railway Apprentice’s Examination, 2012

The written of Result SCRA Examination, 2012 has been declared by the Union public service Commission and the same is available on the Commission’s Website, http://www.upsc.gov.in. It is informed that all the written qualified candidates are required to fill up and submit the Detailed Application Form (DAF) ONLINE followed by sending of ink signed copy of the printout of DAF along with their photograph and all relevant documents to the Commission. The DAF shall be available on the Commission’s Website till 29-05-2012 till 11.59 P.M. Important Instruction for filling up and submitting the ONLINE DAF are also available on the Website along with the Rules of SCRA Examination, 2012. The last date for the receipt of printed copy of DAF (ink signed) along with relevant documents is-01-06-2012. In the event of non-receipt of ink signed copy of  DAF, the candidature will be cancelled without any further notice. The candidates shall be informed for their Personality Test which are tentatively scheduled to commence from 18-06-2012 through e-mail followed by speed post. The details of Personality Test shall also be available on the Commission’s Website in due course

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Sainik Welfare Board

Sainik Welfare Board

As per records with Rajya Sainik Board Rajasthan, there are 1,77,630 registered ex-servicemen in the State of Rajasthan.

All the districts in the State are covered by ZilaSainik Welfare Boards. The districts where ZilaSainik Welfare Board offices do not exist are covered by ZilaSainik Welfare Offices in the adjoining or the nearest district. At present there are 19 district Sainik Welfare Offices in Rajasthan in following districts-Ajmer, Alwar, Barmer, Bharatpur, Bhilwara, Bikaner, Churu, Jaipur, Jaisalmer, Jhunjhunu, Jodhpur, Karauli, Kota, Nagaur, Pali, Sikar, Sriganganagar, Tonk, Udaipur. 

As per stipulated norms ZilaSainik Welfare Boards are usually established by the State Government in districts having Ex- servicemen and dependents population of 7500 or more. 

This information was given by Minister of State for Defence Shri MM PallamRajuin a written reply to Shri Ram Singh Kaswan in Lok Sabha today

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Special Recruitment Drive for filling up backlog reserved vacancies for Persons with Disabilities

No. 36038/2/2008-Estt.(Res.) 

Government of India 

Ministry of Personnel, Public Grievances and Pensions 

Department of Personnel and Training 

******** 

North Block, New Delhi 

dated 10th  May, 2012 

OFFICE MEMORANDUM  

Subject:Special Recruitment Drive for filling up backlog reserved vacancies for Persons with Disabilities. 

The undersigned is directed to refer to this Department's OM of even number dated 9 th  April, 2012 (copy enclosed) whereby all the Ministries/Departments were requested to send the final report about the outcome of the Special Recruitment Drive by 30.4.2012. As already informed the Cabinet has to be apprised about the final outcome of the Drive. 

2.  The Ministries/Departments are again requested to send the final report of the Special Recruitment Drive to this Department urgently and latest by 21 st  May, 2012 so that the Cabinet be apprised about the outcome at the earliest. 

(Sharad Kumar Srivastava) 

Under Secretary to the Govt. of India 

Telefax: 23092110 

view the OM:http://circulars.nic.in/WriteReadData/CircularPortal/D2/D02adm/36038_2_2008-Estt.Res.-10052012.pdf

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Awards to Anganwadi Workers

Awards to Anganwadi Workers

There is a provision under the Centrally Sponsored Integrated Child Development Services (ICDS) Scheme to honour Anganwadi Workers through conferment of awards both at State Level and National Level.

The State level Awards are finalized and conferred by the State Governments/UT Administrations which carry a cash award of Rs.5000/- and a citation.  Details of State level awardees are maintained by States/UTs at State level. From amongst the State awardees, the States/UTs select and nominate stipulated number of candidates for conferment of National level Awards which carry a cash award of Rs.25,000/- and a citation. The nominations for the National Level Awards for the years 2006-07, 2007-08 and 2008-09 have been received. States/UTs have also been requested to make nominations for the years 2009-10 and 2010-11.

The selection of the awardees is based on exemplary performance in improving the coverage and quality of service to beneficiaries, convergence towards other programmes/Schemes, regular reporting and experience. Under the provisions currently in vogue, 51 Awards at National level and 1275 Awards at State level have been prescribed

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Mid-Career Training Programmes for Bureaucrats

Mid-Career Training Programmes for Bureaucrats 

The percentage of participation of officers in the Mid-Career Training Programmes (MCTP) varies between 70% to 95% of the full capacity of the Lal Bahadur Shastri National Academy of Administration (LBSNAA), Mussoorie. The programme was aimed at improving the competencies of the Indian Administrative Service (IAS) officers 

In accordance with the Indian Administrative Service (Pay) Rules, 2007 the State/UT Governments cannot grant career benefits to those IAS officers who have not completed the respective phases of the mandatory Mid Career Training Programme. 

The provisions of the IAS (Pay) Rules, 2007 and the implications thereof on grant of career benefits to IAS officers are brought to the notice of all the State Governments/UTs each year, before the commencement of each phase of the mandatory Mid Career Training Programme. 

This was stated by Minister of State in the Ministry of Personnel, Public Grievances and Pensions and PMO, Shri V. Narayanasamy in written reply to a question in the Rajya Sabha today. 

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Annual Increment Calculation...

Being a central government employee, everybody knows that the annual increment will be granted on 1st July of every year after completing the qualifying service of 6 months in a year. But while calculating the increment one should know that how it is rounded off when the amount of increment ends up with fraction

It is very simple, but everyone should know about the procedure of calculation.

Here it is  explained with some illustrations… 

One increment is equal to 3% (three per cent)  of the sum of the Band Pay and the Grade pay  and it should be computed and rounded off to the next multiple of ten.

As per the Rule No.13 of CCS(Revised Pay) Rules 2008, “In the case of calculation of increments under the revised pay structure, paise should be ignored, but any amount of a rupee or more should be rounded off to next multiple of 10. To illustrate, if the amount of increment comes to Rs.1900.70 paise, then the amount will be rounded off to Rs.1900; if the amount of increment works out to be Rs.1901, then it will be rounded off to Rs.1910.”

 The amount of increment to  be added to the existing  Band pay.

For example : 

If an employee’s Band Pay is Rs.10,230 and his Grade pay Rs.2800, 

His basic pay = 10,230 + 2,800 = 13,030

His increment will be calculated as follows… 

13,030 x 3% = 390.90 

Here paise should be ignored and the amount will be rounded off to Rs.390.

Whereas, in another case, if the employee’s Band Pay  is Rs.10240 and his grade pay Rs.2800, his basic pay = 10,240 + 2,800 = 13,040 

His increment will be calculated as follows… 

13,040 x 3% = 391.20 

Then it will be rounded off to Rs.400.

Take a note of it and check your amount of  increments whether it has been worked out accordingly 

Courtesy:Cgen. in

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Major Activities of CVC During March, 2012

Major Activities of CVC During March, 2012 

The Central Vigilance Commission (CVC), in March 2012 advised issuance of sanction for prosecution in respect of 12 officials of various Ministries/Departments/Organizations which includes one IRS officer of Commissioner rank from Central Board of Direct Taxes, one IRS officer of Commissioner rank from Central Board of Excise & Customs and one Director of the Department of Expenditure. 

Prosecution was sanctioned by the Competent Authorities in 12 cases during the month which includes one IRS officer of Commissioner rank from Central Board of Excise & Customs, one Superintending Engineer from CPWD and a Member, Company Law Board, Department of Company Affairs. 

The Commission processed 3051 complaints (including 71 whistle blower complaints) during the month and sought investigation/factual report in 80 complaints from the concerned Ministries/Departments/Organizations. 

CVC advised initiation of major penalty proceedings against 116 officials of various Ministries/Departments/Organizations which includes a Senior Director of Prasar Bharati, one IDAS officer of Defence Accounts Department, two Executive Engineers from Delhi Development Authority (DDA) and an Executive Engineer from Municipal Corporation of Delhi (MCD). 

Imposition of major penalty against 44 officials of various Ministries/Departments/Organizations was advised. This included a Director of Sports Authority of India, a General Manager of Syndicate Bank and an Executive Engineer from Municipal Corporation of Delhi. 

On the advice of the Commission, the Competent Authorities has imposed major penalties in respect of 115 officials of various Ministries/Departments/Organizations, which includes two General Managers of Syndicate Bank, an Executive Director of Steel Authority of India Ltd., a Superintending Engineer of Delhi Development Authority (DDA) and one Executive Engineer from DDA and 3 Executive Engineers of MCD. 

Chief Technical Examiners Organization of the Commission submitted 3 technical examination reports and these examinations resulted in recovery of Rs. 3,39,06,615/- during March, 2012. 

Vigilance clearances were accorded for 31 empanelment/board level appointments. 

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Pay Parity in Services

Pay Parity in Services 

Recommendations of the Sixth Central Pay Commission and several improvements made thereon by the Government have been largely well received by the armed forces personnel. Some issues regarding service conditions, pay and allowances have subsequently been received. These issues are examined by the Government on case to case basis. 

In the matter relating to retirement benefits, an Anomaly Committee was set up under the Chairmanship of Secretary (Defence/Finance). This Committee identified some anomalies which have since been addressed to by the Government. Improvement of service conditions, pay, allowances and retirement benefits of armed forces personnel is a continuous process. 

This information was given by Minister of Defence Shri A K Antony in a written reply to Dr. P. Venugopalin Lok Sabha today. 

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Maternity Benefit Act, 1961

Maternity Benefit Act, 1961

Review and amendments of various labour laws is an ongoing process. The Maternity Benefit Act, 1961 was amended in 2008 by which for section 8, the following section was substituted: 

“8(1) Every woman entitled to maternity benefit under this Act shall also be entitled to receive from her employer a medical bonus of one thousand rupees, if no pre-natal confinement and post-natal care is provided for by the employer free of charge. 

(2) The Central Government may before every three years by notification in the Official Gazette increase the amount of medical bonus subject to the maximum of twenty thousand rupees”. 

The Central Government vide notification No. S.O. 2016(E) dated 11th August, 2008 increased the amount of medical bonus from Rs. 1000/- to Rs. 2500/-. Further, vide notification No. S.O. 2016(E) dated 19th December, 2011, the amount of medical bonus has been increased from Rs. 2500/- to Rs. 3500/-.

This information was given by the Union Labour & Employment Minister Shri Mallikarjun Kharge in reply to a written question in the Lok Sabha today. 

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Fee Structure in Sainik Schools

Fee Structure in Sainik Schools 

The government has received representations from the parents of the Sainik School students about the huge fee structure. Sainik Schools are primarily self-sustaining institutions. The State Governments are responsible for the creation/maintenance of physical infrastructure and meeting a portion of the recurring expenditure. A major portion of the recurring expenditure is met by the fees payable by the parents. The amount of the fee varies from school to school and depends also on contributions from the State Government. 

The State Governments award scholarships on merit-cum-means basis to the boys of their respective States. Parents are reimbursed to the extent of the amount of that scholarship. Where the scholarship provided by the State Government is more, the parents stand to gain more. 

Keeping in view the cost of living in general and the representations received from the parents, Government has recently taken the following steps to lessen the burden of fee on parents:- 

i. The rate of Defence Scholarship has been increased from Rs.10,500/- to 32,000- per annum per cadet. 

ii. The Central Government Subsidy has been increased from Rs.10,000/- to Rs.16,000/- (approx) per annum per cadet. 

iii. The Ministry of Defence provides 100% additionality of pay & allowances of the employees of Sainik Schools arising out of the implementation of the 6th Central Pay Commission 

This information was given by Minister of Defence Shri A K Antony in a written reply to Shri S. Pakkirappain Lok Sabha today.

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